Safety Meetings - General Safety Program 1.07

McNeese State University
Vice President of Business Affairs
Office of Environmental, Health, Safety & Hazardous Waste

1.0Overview

1.1

A safety meeting can be an effective accident prevention tool.

1.1.1

The function of a safety meeting is to educate, inform, teach and train.

1.2

Safety meetings may vary from formal presentations to video presentations followed by informal discussions.

1.2.1

A wide array of resources is available through the University's Safety Officer.

1.3

Meetings are required to be held quarterly (4 per year), preferably in the months of January, April, July, and October.

1.3.1

Most meetings can be held during regular staff meetings where attendance is mandatory.

1.4

The Dean, Director, or Department Head need not present meetings.

1.4.1

Subject matter experts may be brought in to make a presentation.

1.4.2

The Dean, Director, or Department Head may assign a designated meeting facilitator from his/her staff.

1.4.3

Quarterly meetings may be reviewed by employees on the Safety website

2.0Subject Matter

2.1

Safety meetings can cover on-the-job, as well as, off the job subject matter.

2.2

Meetings are appropriate prior to and at start-up of a new process or procedure, particularly if the process or procedure deals with hazardous materials and/or equipment.

3.0Records/Documentation

3.1

Minutes of all safety meetings shall be recorded and sent to the Dean, Director, or Department Head.

3.1.1

A Safety Meeting Report (SM-1-00) (Section 7: Forms) may be obtained from the forms section of this manual.

3.1.1.1

This form will document meeting agenda, materials used, attendance, time, date, place, etc.

3.2

Original minutes, including signatures of attendees, shall be kept by the Dean, Director, or Department Head. Copies are to be sent to the University's Safety Officer via e-mail, fax, or campus mail.

3.2.1

Records shall be maintained for a minimum of 3 years.