Safety Meetings - General Safety Program 1.07
McNeese State University
Vice President of Business Affairs
Office of Environmental, Health, Safety & Hazardous Waste
- A safety meeting can be an effective accident prevention tool.
- The function of a safety meeting is to educate, inform, teach and train.
- Safety meetings may vary from formal presentations to video presentations followed by informal discussions.
- A wide array of resources is available through the University's Safety Officer.
- Meetings are required to be held quarterly (4 per year), preferably in the months of January, April, July, and October.
- Most meetings can be held during regular staff meetings where attendance is mandatory.
- The Dean, Director, or Department Head need not present meetings.
- Subject matter experts may be brought in to make a presentation.
- The Dean, Director, or Department Head may assign a designated meeting facilitator from his/her staff.
- Quarterly meetings may be reviewed by employees on the Safety website
- Safety meetings can cover on-the-job, as well as, off the job subject matter.
- Meetings are appropriate prior to and at start-up of a new process or procedure, particularly if the process or procedure deals with hazardous materials and/or equipment.
- Minutes of all safety meetings shall be recorded and sent to the Dean, Director, or Department Head.
- A Safety Meeting Report (SM-1-00) (Section 7: Forms) may be obtained from the forms section of this manual.
- This form will document meeting agenda, materials used, attendance, time, date, place, etc.
- Original minutes, including signatures of attendees, shall be kept by the Dean, Director, or Department Head. Copies are to be sent to the University's Safety Officer via e-mail, fax, or campus mail.
- Records shall be maintained for a minimum of 3 years.